Creative Women's Week & Creative Women's Collective
Privacy and Cookie Policy
Last updated: October 31, 2026
Creative Women's Week and Creative Women's Collective respect your privacy and are committed to protecting the personal information you share when visiting the website, registering for retreats, joining waitlists, purchasing memberships, or participating in virtual events.
This Privacy and Cookie Policy explains what information is collected, how it is used, when it may be shared, how it is protected, and the choices available to you.
1. About This Privacy Policy
This policy applies to Creative Women's Week and Creative Women's Collective, independently owned and operated in British Columbia, Canada.
It covers personal information collected through:
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The Creative Women's Week website
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Retreat registration forms and payment systems
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Creative Women's Collective membership registrations
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Virtual crafting events and online community platforms
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Retreat and event waitlists
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Email and text message communications
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Customer service inquiries
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Other related services and activities
For questions about this policy or how your information is handled, please contact:
Creative Women's Week & Creative Women's Collective
Email: info@creativewomensweek.com
Website: https://www.creativewomensweek.com
2. Personal Information Collected
Personal information is information that identifies you or could reasonably be used to identify you.
Depending on how you interact with Creative Women's Week or Creative Women's Collective, information collected may include:
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First and last name
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Email address
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Telephone number
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Mailing or billing address
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Retreat and event registration details
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Membership information
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Payment and transaction records
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Accommodation preferences
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Dietary requirements and allergies voluntarily provided for retreat planning
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Accessibility or accommodation requests
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Waitlist registration information
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Communication preferences and consent records
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Information voluntarily shared through online community activities
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Information submitted through contact forms, surveys, or correspondence
Payment transactions may be processed through third-party payment providers. Creative Women's Week does not need to receive or store complete payment card details to administer registrations and memberships.
3. Information Collected Automatically
When you visit the website or use related online services, certain technical information may be collected automatically.
This may include:
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Internet Protocol (IP) address
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Browser type and version
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Device type and operating system
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Pages visited
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Date and time of visits
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Time spent on website pages
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Referring websites
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Cookie identifiers
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Other technical and diagnostic information
This information may be used to operate the website, troubleshoot technical problems, understand visitor activity, improve services, and maintain security.
4. How Personal Information Is Used
Creative Women's Week and Creative Women's Collective may use personal information to:
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Process retreat registrations and payments
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Reserve and manage event spaces
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Coordinate accommodations and dietary arrangements
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Manage registration changes, cancellations, refunds, and transfers
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Maintain event waitlists and notify individuals of available spaces
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Process Collective memberships and recurring payments
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Provide access to virtual crafting events and member communities
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Communicate event schedules, updates, and instructions
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Respond to questions and customer service requests
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Maintain business and financial records
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Improve website functionality and participant experiences
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Protect the security and integrity of online services
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Comply with applicable legal obligations
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Send promotional communications where permitted by law
Personal information will be used only for purposes that are reasonably connected to the services requested, purposes explained at collection, or other purposes permitted by applicable law.
5. Retreat Registration Information
When you register for a Creative Women's Week retreat, information may be collected to coordinate your attendance.
This can include your contact information, payment status, accommodation preferences, dietary requirements, and other registration details.
Relevant information may be shared with retreat venues, catering providers, accommodation coordinators, or other service providers when reasonably necessary to deliver the event.
For example, dietary information may be provided to the venue's kitchen to assist with meal preparation.
Only information reasonably necessary for the relevant purpose should be shared.
6. Creative Women's Collective Membership Information
When you join Creative Women's Collective, personal information may be collected to establish and manage your membership.
This may include your name, email address, telephone number, selected membership, billing information, payment history, and membership status.
This information may be used to:
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Create and maintain your membership account
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Process membership payments
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Provide access to member-only activities
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Communicate membership information
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Organize virtual crafting events
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Provide customer support
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Administer membership renewals and cancellations
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Manage community access and participation
Membership information may be processed through third-party membership, communication, and payment platforms.
7. Virtual Events and Online Community Participation
Creative Women's Collective offers virtual activities where members may interact through video, audio, chat, and other online communication features.
When participating, other members may see information you choose to share, such as your displayed name, profile information, camera image, messages, and creative projects.
Members should avoid sharing personal information they do not want other participants to know.
Creative Women's Collective may use participation information to organize events, manage attendance, provide technical support, and maintain community standards.
Virtual events will not be recorded by Creative Women's Collective for promotional or other nonessential purposes without appropriate notice and any required permissions.
Members are expected to respect the privacy of other participants.
8. Waitlist Information
When an event is full, you may choose to join a waitlist.
Waitlist forms may request your name, email address, telephone number, and other information necessary to manage the waitlist.
This information may be used to:
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Record your interest in a particular event
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Manage waitlist entries
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Notify you when a space becomes available
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Provide relevant information about that event
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Respond to questions about your waitlist status
Joining a waitlist does not automatically subscribe you to unrelated promotional communications.
You may request removal from a waitlist by contacting Creative Women's Week.
9. Email Communications
Creative Women's Week and Creative Women's Collective may send emails relating to services you have requested.
These may include:
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Registration confirmations
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Payment receipts and invoices
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Retreat information and schedules
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Accommodation and event updates
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Waitlist notifications
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Membership confirmations and renewals
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Virtual event invitations and access instructions
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Customer service responses
Promotional emails, newsletters, and marketing communications will be sent in accordance with applicable Canadian anti-spam legislation and consent requirements.
Where required, promotional emails will include an unsubscribe option.
Unsubscribing from marketing emails does not necessarily prevent essential transactional or service-related communications.
10. Text Message Communications
Creative Women's Week and Creative Women's Collective may offer text message communications for registrations, waitlists, membership information, event updates, and promotional purposes.
Where text message consent is requested, the purpose of the messages will be identified.
Consent to receive promotional text messages is optional and is not a condition of purchasing a retreat registration or Collective membership.
Message frequency may vary.
Standard message and data rates may apply.
Where supported, recipients may reply STOP to opt out of text messages or HELP for assistance.
Individuals may also contact Creative Women's Week to request changes to their communication preferences.
Text message consent and opt-out requests will be handled in accordance with applicable law.
11. Cookies and Tracking Technologies
The website may use cookies and similar technologies to improve functionality, remember preferences, analyze website activity, and support online services.
Cookies are small files stored on your device when you visit a website.
The website may use the following types of cookies:
Essential Cookies
These cookies support basic website functions, security, account access, and other services necessary for the website to operate.
Functionality Cookies
These cookies may remember preferences such as language settings, login information, or other choices.
Analytics Cookies
These cookies may help understand how visitors use the website, which pages are visited, and how the website can be improved.
Marketing Cookies
Where used, these cookies may help measure promotional activities or provide more relevant advertising.
Cookie Preference Cookies
These cookies may remember choices you make about cookie consent and preferences.
Some cookies may be placed by third-party services integrated into the website.
Where required by applicable law, consent will be requested before nonessential cookies or tracking technologies are activated.
12. Managing Cookies
You can manage or disable cookies through your browser settings.
Most browsers allow you to block cookies, delete stored cookies, or receive notifications when cookies are being used.
Disabling certain cookies may affect website functionality, including account access, registration forms, and other interactive features.
Where a cookie preference tool is available on the website, you may use it to manage your choices.
13. Sharing Personal Information
Creative Women's Week and Creative Women's Collective do not sell personal information.
Personal information may be shared with third parties when reasonably necessary to provide requested services, operate the business, or comply with legal obligations.
These third parties may include:
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Retreat venues and accommodation providers
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Catering and food-service providers
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Payment processors
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Registration and membership management platforms
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Website hosting providers
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Email and SMS communication providers
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Virtual meeting and online community platforms
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Accounting and administrative service providers
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Other service providers assisting with business operations
Information shared will be limited to what is reasonably necessary for the intended purpose.
Service providers are expected to handle personal information appropriately and in accordance with applicable privacy requirements.
Personal information may also be disclosed when required by law or with your consent.
14. Third-Party Services
Creative Women's Week and Creative Women's Collective may use external platforms to provide website hosting, registrations, payments, email communications, text messaging, membership management, and virtual events.
These services may have their own privacy policies and security practices.
When you interact directly with a third-party platform, its privacy policy may also apply.
Creative Women's Week encourages visitors and members to review the privacy policies of services they use.
15. Payment Information
Payments for retreats, memberships, and other services may be processed through third-party payment providers.
These providers may collect information necessary to authorize and process payments, prevent fraud, and maintain transaction records.
Creative Women's Week may retain transaction information, such as amounts paid, payment dates, invoice details, and payment status, for administrative, accounting, and legal purposes.
Complete payment card details are handled by the applicable payment processor rather than being required for routine event administration.
16. Data Storage and International Processing
Personal information may be stored or processed in Canada or other countries where the business's technology and service providers operate.
Privacy and data protection laws may differ between jurisdictions.
Where information is processed outside Canada, Creative Women's Week and Creative Women's Collective will take reasonable steps to ensure appropriate privacy and security safeguards are in place, consistent with applicable law.
17. Retention of Personal Information
Personal information will be retained only for as long as reasonably necessary to fulfill the purposes for which it was collected, meet legal and accounting obligations, resolve disputes, and maintain appropriate business records.
Different types of information may be retained for different periods depending on their purpose and applicable legal requirements.
When personal information is no longer reasonably required, it will be securely deleted, destroyed, or anonymized, subject to applicable legal obligations.
18. Accessing and Correcting Personal Information
You may request access to personal information held about you.
You may also request correction of information that is inaccurate or incomplete.
Requests can be submitted by emailing:
Identity verification may be required before personal information is disclosed or modified.
Requests will be handled in accordance with applicable privacy legislation.
19. Requesting Deletion of Personal Information
You may request that Creative Women's Week or Creative Women's Collective delete personal information that is no longer required for legitimate business or legal purposes.
Some information may need to be retained to comply with tax, accounting, contractual, or other legal obligations.
Deletion requests will be reviewed and handled in accordance with applicable law.
20. Withdrawing Consent
Where personal information is collected or used based on consent, you may withdraw that consent, subject to legal or contractual restrictions and reasonable notice.
Withdrawal of consent may affect the ability to provide certain services.
For example, removing information required to administer an active retreat registration or membership may limit the ability to continue providing that service.
You may withdraw marketing consent without cancelling an existing registration or membership.
21. Security of Personal Information
Creative Women's Week and Creative Women's Collective take reasonable measures to protect personal information against unauthorized access, loss, misuse, disclosure, or alteration.
These measures may include password-protected systems, access restrictions, secure payment processing, and the use of reputable service providers.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
22. Children's Privacy
Creative Women's Week and Creative Women's Collective primarily provide services intended for adults.
Personal information is not knowingly collected from children under the age of 13 without appropriate parental or guardian authorization.
If information about a child has been collected without the required authorization, please contact Creative Women's Week so the matter can be addressed.
23. Photography, Video and Recordings
Photographs and videos may be taken at Creative Women's Week retreats.
Where identifiable images are used for promotional purposes, Creative Women's Week will respect applicable consent and privacy requirements.
Attendees who do not wish to appear in promotional images should notify the organizer.
Creative Women's Collective virtual activities may involve cameras, microphones, screenshots, or recordings.
Participants will be informed when recordings are planned, and appropriate permissions will be obtained where required.
Members must respect the privacy of other participants and must not distribute private recordings or identifiable images without permission.
24. Legal Disclosure
Personal information may be disclosed when required by applicable law, court order, or valid legal process.
Information may also be disclosed where legally permitted and reasonably necessary to protect the rights, safety, and security of participants, members, service providers, or the business.
25. Business Changes or Transfers
If Creative Women's Week or Creative Women's Collective undergoes a business sale, merger, restructuring, or transfer of operations, personal information may be transferred where legally permitted and reasonably necessary.
Appropriate privacy protections and any required notices will apply.
26. Links to Other Websites
The website and related services may contain links to websites operated by third parties.
Creative Women's Week and Creative Women's Collective do not control the privacy practices of independent third-party websites.
Visitors are encouraged to review the privacy policies of external websites before providing personal information.
27. Changes to This Privacy Policy
This Privacy and Cookie Policy may be updated periodically to reflect changes in services, technology, business operations, or legal requirements.
The current version will be published on the Creative Women's Week website.
Material changes will be communicated where required by applicable law.
The date at the top of this policy indicates when it was last updated.
28. Contact Information
For questions about this Privacy and Cookie Policy, requests to access or correct personal information, withdrawal of consent, or privacy-related concerns, please contact:
Creative Women's Week & Creative Women's Collective
PO Box 411
Malahat, British Columbia
V0R 2L0
Canada
Email: info@creativewomensweek.com
Phone: 306-513-5618
Website: https://www.creativewomensweek.com
29. Your Privacy Rights
Creative Women's Week and Creative Women's Collective recognize the importance of protecting personal information and respecting the privacy rights of participants, members, and website visitors.
You may have rights under applicable Canadian privacy legislation to:
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Know why your personal information is being collected
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Understand how it is used and disclosed
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Request access to information held about you
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Request correction of inaccurate information
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Withdraw consent where permitted
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Ask questions about privacy practices
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Raise concerns about how your information is handled
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Submit a complaint to an appropriate privacy regulator
Requests and concerns may be directed to info@creativewomensweek.com.
Nothing in this policy limits privacy rights available under applicable law.